The best free task management apps to help you streamline your business and keep your team on track.
Regardless of your position at work, you’re likely juggling multiple tasks that can pile up and become overwhelming. Free task management software can help you easily manage these tasks, prioritizing them and checking them off as you go. If you’re delegating work to multiple team members, use these apps to keep track of who’s assigned to each task and measure their progress.
What to Look for in the Best Free Task Management App
Your ideal task management software depends on your business needs. Look for these features:
- Unlimited tasks: Any software that restricts the number of tasks you can add or assign to team members may not meet all your needs.
- Ability to customize: Find a solution you can customize to your individual business needs.
- Task editor: This allows you to change deadlines, add notes to tasks, attach documents, and more.
- Easy to use: Your team members should be able to quickly log into the app and see their tasks for the day.
The Best Free Task Management Apps
These are the best apps out there for assigning and managing daily tasks.
1. Trello – Best for Data Visualization
An efficient and affordable platform, Trello lets you visualize and prioritize your tasks. With its Views feature, you can look at your own tasks or see a broad view of your whole company. Businesses whose team members work with multiple clients or retailers and restaurant owners who operate in more than one location can set and prioritize tasks across the company.
You can change your view based on your preferences and set permissions so employees can only see their own daily tasks. Trello offers multiple templates that make creating task lists a breeze. Use the tier template to identify top-priority tasks clearly. Use a weekly planner to add special tasks that your team members do daily.
Trello is responsive and easy to use. It is also flexible, so you can use it however it best meets your needs.
Key Features
- Templates
- Multiple integrations
- Customizable views
- Ability to set dependencies on tasks
- Goal setting
Pros
- Quick setup
- Views let you track tasks for multiple parts of your business
Cons
- Some features require add-on purchases
- No automatic time tracking and reporting
Pricing
Starts at $5 per user per month
Free Option: Yes
Free Trial: Yes
2. Todoist – Best for Collaboration
With Todoist, you can create color-coded to-do lists that take the guesswork out of prioritizing. Easily set due dates and dependencies and delegate tasks to everyone on your project team. Todoist offers communication tools in the app, allowing team members to add notes and comments to various tasks. This feature allows your team members to keep managers and coworkers updated on their progress or ask clarifying questions.
You can set tasks in a Gantt chart or timeline view. This feature makes project management easier for service-oriented businesses such as construction or other contractors. Set different timelines for each project in progress and make personalized to-do lists for site team members so they can check off what they’ve done for the day. This tool lets your construction managers keep projects on time and within budget.
Key Features
- Task tagging
- Notes and comments
- Alerts and notifications
- Gantt/timeline view
- Recurring tasks
Pros
- Tasks are sortable, allowing your team to track their tasks
- User-friendly
Cons
- The free version limits features
- Weak internet makes the app run slowly
Pricing
Starts at $6 per member per month
Free Option: Yes for up to 5 projects
Free Trial: Yes
3. Asana – Best for Managing Workloads
If you’re a project manager or supervisor, you likely deal with a team of people with diverse skills. With Asana, you can easily set and assign tasks and visualize workloads to make sure you have the people you need in the right places. Managers can see which team members may be nearing capacity and shift team organization as needed.
Your team members can access their tasks and deadlines to prioritize their tasks for the day. Asana also lets you automate tasks by assigning rules that trigger automatic actions in the app. For example, if you create a task list and assign it to a team member, they will get an automatic notification. Likewise, the management team will get one when the task is complete.
Asana’s free task management software option is limited to 15 users.
Key Features
- Project overview reports
- Calendar view
- Automated task notifications
- Milestone tracking
- Customizable templates
Pros
- Clean user interface
- Easy to use
Cons
- Notifications are occasionally delayed
- Dashboards are not displayed as spreadsheets
Pricing
Starts at $10.99 per month
Free Option: Yes for up to 15 users
Free Trial: No
4. TimeCamp – Best for Time Tracking
TimeCamp is known for its reliable time-tracking function in which your team members can see how much time they’re spending on tasks. Your managers can create project-specific or job-specific tasks on which your team members can click to run a time clock. With this feature, you have a better idea of how your team is spending its time and which tasks are taking up the most of it.
If you’re running a B2B business in which your team members work on multiple projects, TimeCamp has what you need to set realistic budgets for future bids. For other deskless workers, including restaurant or retail employees, TimeCamp will give you a better handle on how much time your team spends on non-customer-related tasks, including cleaning, closing out registers, and closing or opening.
TimeCamp’s free plan does not restrict the number of users but does not offer full capabilities.
Key Features
- Productivity tracking
- Automatic time tracking
- Team performance tracking
- Reporting and analytics
- Integrates with other team management platforms, including Asana
Pros
- The software offers a lot of flexibility
- It is easy to customize tasks
Cons
- It can be difficult to delete inaccurate time entries
- No ability to sort and filter data
Pricing
Starts at $2.99 per user per month
Free Option: Yes
Free Trial: Yes
5. ClickUp – Best for Customization
ClickUp allows you to create well-organized task lists to keep an eye on your whole team. With this platform, you can set recurring tasks, customize workflows, and add dependencies. Your team members can automatically hand off a task by completing it. For example, if you run a healthcare agency, your nursing team can check off its final med passes for the day and automatically assign the patient’s care to the next person on shift.
With ClickUp’s communication tools, team members can add notes and other comments to each task to keep their coworkers informed. ClickUp also lets you add documents, images, screen captures, and other media to tasks, which is great for job-specific tasks in construction and other related industries.
Use the goal-setting feature to motivate your team. For example, if you run a retail store, add personal sales goals to each team member’s task list for the day.
Key Features
- Collaborative documents
- Customization tools
- Reporting and analytics features
- Mobile time tracking
- Task progress tracking
Pros
- Collaboration with multiple team members is easy
- Readable interface
Cons
- High learning curve
- Somewhat glitchy app
Pricing
Starts at $5 per user per month
Free Option: Yes
Free Trial: No
What is Free Task Management Software?
Task management software allows managers to create and assign tasks to members of their teams. It helps managers with efficient delegation and keeps employees accountable for their daily responsibilities.
With the best free task management app, you can set goals and measure your team’s progress against them. Visualization features such as color coding, timeline view, and calendar view allow your team members to set priorities and organize their workflows.
Most of these tools are available on desktops and mobile apps, so your team members can track their tasks from any device.
The Benefits of Task Management Software
When your team is busy, it’s easy for smaller tasks to slip through the cracks. With the best free task management apps, each member of your team can stay on top of their whole to-do list. When they feel overwhelmed, they can use task management apps to help prioritize what to do first and delegate tasks to coworkers who may not be as overloaded.
This software gives you peace of mind knowing that all work-related tasks are complete and your team can work more efficiently.
