Team management isn’t easy, especially as a business manager trying to stay on top of employee time, scheduling, task management, and payroll. If you don’t have suitable systems in place, you’ll likely spend hours of your week on redundant activities you could simplify. These five employee management software programs offer the right tools to make every busy manager’s job easier.
What To Look For in an Employee Management Software Program
Finding the right employee management system starts with assessing your business needs. Are you spending the most time on repetitious tasks that software can easily handle? Some common areas include employee scheduling, communication, managing time and attendance, and onboarding new team members.
Once you determine what problems you want to address, you can begin sorting through the many employee management software programs available. Look for one that fits your budget, is easy to implement, and offers customizable features. Ideally, it will also include customer service options, allowing you to seek help if needed.
1. Workday
Workday is an excellent option for mid-sized and enterprise-level organizations that want an all-in-one financial, human capital, and workforce management solution. You can easily manage your hiring processes through Workday, from preparing job descriptions to onboarding your employees quickly and efficiently. Workday includes features like employee scheduling and performance evaluation. It’s also helpful for evaluating your DE&I policies and encouraging employee engagement through polls and surveys.
As a cloud-based solution, employees can access critical data whenever they’re on the go.
Workday offers an effective financial management system that allows managers to evaluate their budgets and identify potential savings opportunities. Plus, it can manage payroll for global teams, which is essential for companies with multiple offices in different countries.
However, Workday may not be the right solution for smaller organizations. Many of its key features are ideal for companies with more than 200 workers, and it’s also expensive. Better options are available for businesses that don’t need Workday’s extensive options.
Key Features
- Financial and HR management solution
- Built-in capabilities for payroll
- Employee database
- Manage projects through the activity dashboard
Pros
- Excellent customer service
- Combines HR and financial management in one solution
Cons
- Expensive
- Implementation can be arduous
2. Kissflow
Kissflow is an innovative workflow management solution that allows employers to create their employee management solutions directly within the software. Users don’t need any coding experience to get started — just use Kissflow’s extensive template library as a base or use drag-and-drop technology to develop the solution they need.
As a fully customizable solution, there is no limit to the apps you can create using Kissflow. Many customers use it to create project and task workflows, ensuring each assignment flows through to the appropriate employees before completion. It includes a time-tracking option, which is ideal for managers who bill clients according to time spent or who want to track the profitability of their projects.
Kissflow integrates with multiple software programs, including Basecamp, Dropbox, Quickbooks, Google Workspace, and HubSpot. While it’s not an out-of-the-box solution to your employee management needs, the endless options for customization make it ideal for companies with particular requirements.
While Kissflow is available for all businesses, medium and large-sized companies will benefit more from the software.
Key Features
- Task time tracking
- Extensive reporting options
- Employee scheduling and task assignment
- Payroll and project management capabilities
- Intuitive dashboards
Pros
- Accessible via mobile devices
- Easy, no-code solution for workflow automation
Cons
- A DIY approach to employee management may be a turnoff for some companies
- Lack of customer support options
3. Connecteam
Connecteam is a solid solution for any organization seeking an efficient, comprehensive solution to employee management problems. Through Connecteam, you can easily oversee multiple areas, including team communications, employee scheduling, time and task management, onboarding, and document storage.
Connecteam is the perfect option for companies looking for a cost-effective alternative to expensive ERPs and HCMs. It offers multiple solutions, allowing managers to pick and choose the features they need without paying for the ones they don’t.
With Connecteam, employers can access a variety of tools. One of its strongest features is the in-app chat, which allows team members to communicate in direct or group messages. Connecteam securely stores all messages, ensuring your data isn’t vulnerable to leaks or hacks.
Another vital feature of Connecteam is its employee scheduling option. Organizations that need to schedule full and part-time employees across multiple shifts will find the task much simpler using Connecteam’s dedicated templates and drag-and-drop functionality.
Connecteam includes an employee time-clock feature that allows team members to clock in and out from their shifts using their mobile devices. Administrators can enable geofencing and GPS tracking that ensures workers can only log time when they’re physically at their job sites.
Using Connecteam, managers can set up onboarding and training workflows that streamline the new hire process. Plus, you can upload critical employee documentation within the app, ensuring it’s accessible whenever needed.
Key Features
- In-app messaging solution
- Share documents via the knowledge base
- Simple task management features
- GPS-enabled time tracking
- Mobile time clock
- Employee scheduling
Pros
- Simple to use
- Comprehensive solution
- Superior customer service
- Inexpensive and cost-efficient
Cons
- Few integrations currently available
4. Gusto
Organizations looking for an efficient employee management system that includes payroll will appreciate Gusto. The cloud-based software is one of the most reasonably priced payroll solutions available. It has features for unlimited payroll runs and federal and state tax compliance. With Gusto, employers can automate the year-end W-2 and 1099 process, saving managers valuable time and helping to prevent errors. Companies with international workers will benefit from Gusto’s comprehensive international contractor payment options.
To simplify the payroll process, Gusto features a mobile time-tracking option, allowing employees to clock in and out using their mobile devices. Team members can submit time off requests via the app, making managing the employee scheduling process easier.
Through Gusto, employers gain access to an extensive library of reports, including workforce and job costing. Plus, organizations can create customizable reports according to their needs. These are viewable through the Gusto dashboard or reports library.
Many of Gusto’s features are automated, which reduces the manual time spent inputting data and helps to eliminate mistakes.
Another one of Gusto’s features is access to employee benefits like medical, dental, and life insurance. Organizations will find various cost-effective benefits available to their workers, making the company more attractive to employees seeking a robust benefits package that suits their needs.
Key Features
- Hiring and onboarding features
- Job management
- Automated payroll calculations
- Time-tracking
Pros
- Simple to use
- Exemplary customer service
Cons
- Large organizations may be better off with other solutions
5. Oracle
Oracle is a popular employee management system that large global businesses and government agencies use for their HCM needs. Through Oracle, employers can access a broad array of tools, including flexible scheduling, employee classification, and automatic accounting for hourly employee benefits, like meals, breaks, and overtime.
Through Oracle, it’s easy for employees to clock in and out of the office directly within the software. Payroll managers can retrieve time data for the current period, allowing partial automation of the payroll calculation process. Oracle also includes features for absence management and PTO requests, providing a comprehensive solution for employers with both domestic and international workers.
Hundreds of enterprise customers currently use Oracle. However, the solution isn’t appropriate for small or mid-sized businesses with less than 500 workers.
Key Features
- Human capital management tool
- Integrates with Oracle financial and accounting solutions
- Easy to track client orders and existing inventory
- Built-in compliance features
Pros
- Leading HCM solution on the market today
Cons
- Not the right solution for small businesses
- Expensive
- Implementation time is lengthy
What Is Employee Management Software?
Employee management software helps organizations manage their teams efficiently within one system rather than using various apps, spreadsheets, and other tools. The right software can save employers tremendous time while boosting worker productivity and collaboration.
Standard features of most employee management systems include time tracking, project management, employee scheduling, and communication tools. Of course, every platform is different, so employers will need to evaluate their particular needs before deciding on an appropriate system.
Benefits of Employee Management Software
Employee management systems provide several key benefits.
Most systems include group and one-on-one communication features, which can improve employee engagement. For instance, employers can easily chat with their direct team members or the entire staff. Some software also includes document sharing and collaboration features on various open tasks and projects.
Employers often see fewer mistakes and errors once they implement employment management software, particularly regarding employee scheduling and payroll.
