Employee scheduling using smartphone and computer.

5 Best Online Employee Scheduling Apps for Every Business

The best online employee scheduling apps save you time and money while reducing errors that cause employee dissatisfaction and low retention rates. Choose the staff scheduling app that is best for your needs and budget.

Employee scheduling using smartphone and computer.

Manual job planning can cause confusion and high turnover because of staff dissatisfaction with scheduling errors. If you need a solution to easily create and manage optimal schedules for your teams, check out the five best online employee scheduling apps below to find the one matching your business needs and budget.

What To Look For in the Best Employee Scheduling Software

The best employee scheduling apps function differently from average products by offering essential features and an intuitive dashboard. Look for:

  • Functions to customize & save templates, utilize drag & drop, and send alert notifications.
  • Pricing that enables you to save money, not waste more. Fixed pricing is more affordable than a per-user model.
  • Scalability supporting growth without expensive, time-consuming operational changes.
  • Easy integration in an intuitive, all-in-one app with everything you need in one place.
  • Customer support that’s always reachable and has top customer reviews ratings.

Employee Scheduling Software Mini-Reviews

Here are mini-reviews of the top five employee scheduling apps to help you pick the features best suited to your business and budget.

mHelpDesk — Best for Service Appointment Scheduling

Available on the Web, iOS, Android, Windows, and Mac.

mHelpDesk resembles Google Calendar and Outlook but is focused on the field service business. This work schedule app’s features make it easy to see everyone’s availability quickly, then easily schedule and notify field technicians and customers.

It’s easy to track your team’s location, status, and progress in real time while you create, assign, and update jobs in the mobile app. Other valuable features are:

  • View job and customer details.
  • Send automated assignments, reminders, and notifications to your customers and staff.
  • Generate invoices and accept payments online with a few clicks.
  • Integrate with Google Calendar, Outlook, Home Advisor, and QuickBooks.
  • Customize your workflows and forms to suit your business needs.

With mHelpDesk’s cloud-based storage, you can access data and reports anytime, anywhere. You can also eliminate overbooking and underbooking. 

mHelpDesk at a Glance

Key Features

  • Quick reference employee availability
  • Useful integrations
  • Automated features
  • Appointment scheduling

Pros

  • User friendly
  • Customer service responsive
  • Billing and invoicing simplified

Cons

  • Slow loading times
  • Some integrations work poorly
  • Old users cannot be removed

Pricing

Contact vendor for price 

Free trial available

No free plan

Shiftboard — Best for Hourly Worker Calendar Management

Available on the Web, iOS, and Android.

If you’re scheduling hourly workers, the Shiftboard cloud-based app for employee scheduling has some highly beneficial features to help you save time and money, improve productivity and quality, and enhance employee satisfaction and retention.

Shiftboard makes it easy to do:

  • Automated scheduling
  • Schedule distribution
  • Shift swapping
  • Push notifications
  • Two-way texting
  • Mobile clock in and out

In addition, Shiftboard can integrate with many software solutions like Oracle, Dropbox, ADP, Paycor, and more. Shiftboard’s design can meet the needs of various industries and organizations in healthcare, hospitality, education, events, and more.

Shiftboard at a Glance

Key Features

  • Automated scheduling
  • Budgeting and budget forecasting
  • Calendar management
  • Applicant and candidate management

Pros

  • Good selection of features and tools
  • Works well for managing complex employee schedules

Cons

  • Hard to use, requiring training
  • No training material or tutorials
  • User complaints about the outdated appearance

Pricing

Contact vendor for price 

No trial

No free plan

Connecteam — Best Overall Employee Scheduling App

Available on the Web, iOS, and Android.

Connecteam’s all-in-one employee scheduling app gives you everything needed to create and manage optimum employee schedules easily and efficiently, even on the go. You’ll enjoy superb customer support, an intuitive user experience, and highly customizable tools to adjust to your business requirements.

The impressive scheduling features include time-savers and automation that improves your workforce management:

  • Shift Creation: Build single or multiple shifts, copy, or set shifts as recurring. Use customizable templates for individual jobs, shifts, or entire weeks. Assign shifts and jobs based on employee qualifications and availability. Publish open shifts for users to claim.
  • Shift Instructions: Add information to shifts, like location, notes, tasks, and attachments to give employees needed information.
  • Self-Service Employee Shift Replacement: Enable employees to swap shifts without admin approval, saving time and effort.
  • Notifications: Customize notifications for scheduling updates, changes, or requests. Receive instant notifications when users accept or reject a shift, complete shift tasks, or fail to check in or out from shifts.
  • Time Clock: Clock in and out from shifts with a single click.
  • In-App Chat: Maintain a direct line of communication from any location. Access chat anywhere within the platform to instantly contact the right people.
  • Inconsistency Flagging: Avoid scheduling mistakes by highlighting inconsistencies and scheduling conflicts. 

With Connecteam, employee scheduling becomes easy, clear, and reliable. Your team can access everything right from their mobile devices.

Connecteam at a Glance

Key Features

  • Intuitive scheduler
  • Drag & drop functionality
  • Customizable templates
  • Recurring shifts
  • Shift notes & attachments
  • Overtime notifications
  • In-app chat

Pros

  • Intuitive and easy to use
  • All-in-one solution
  • Great customer support
  • Budget-friendly

Cons

Additional integrations are in development

Pricing

The free-for-life plan is available 

Premium plans start at $29/month for 30 users

QuickBooks Time — Best for Flexible Scheduling in Small Businesses

Available on Web. iOS, Android, Windows, and Mac.

Although similar to most employee scheduling apps, QuickBooks Time focuses more on managing projects, invoices, and payroll. It does employee scheduling for small businesses well. 

You can schedule by shift or job, use drag & drop, copy previous schedules, send notifications about shift changes, and more. Receiving alerts about overtime or missed shifts enables you to reduce confusion and labor expenses. The cool “Who’s Working” feature lets you immediately see who is available.

Because QuickBooks Time syncs with QuickBooks Online, it’s easy to:

  • Streamline your payroll process by automatically calculating overtime, taxes, and deductions based on tracked time and pay rates.
  • Create and send professional invoices with your tracked time and expenses.
  • Accept online payments from your clients.

The QuickBooks Time app is compatible with numerous devices, like smartphones, tablets, laptops, and smartwatches. GPS tracking, geofencing, and facial recognition features enable accurate and secure time tracking.

QuickBooks Time at a Glance

Key Features

  • Accounting integrations
  • Simple employee scheduling
  • Budget tracking and forecasting
  • Asset management and tracking

Pros

  • Easy to use
  • Good selection of features

Cons

  • Customer support is lacking
  • Users report numerous bugs
  • Difficult to get up and running
  • Large teams can get expensive

Pricing

Starts at $10/month + $8/user/month 

Free trial for 30 days

No free plan

Homebase — Good Pre-Made Scheduling Templates

Available on the Web, iOS, and Android.

The Homebase employee scheduling app allows you to manage shifts, breaks, availability, and payroll. Easily drag & drop team schedules, make changes on the go with your mobile phone, copy last week’s schedule fast, or use automatic scheduling that considers team availability and roles. Other valuable features include:

  • Tracking time and attendance and calculating overtime.
  • Employees can update availability or request shift trades subject to management approval. 
  • Totaling hours and overtime while subtracting break times.
  • Integrating sales data from Clover, Toast, Square, and more.
  • Integrations with popular payroll providers like QuickBooks, ADP, and Gusto.

You can create and edit schedules online, smartphone, or tablet and instantly share them with staff. You may reduce labor costs, avert compliance issues, and boost employee satisfaction and retention.

Homebase at a Glance

Key Features

  • Schedule templates
  • Automated scheduling
  • Overtime alerts
  • Availability tracking

Pros

  • Easy to use
  • Easy to track employee hours

Cons

  • Less expensive plans lack important features
  • Requires some training before use
  • Setting availability is problematic

Pricing

Starts at $20/location/month 

14-day free trial

Free plan for a single location

What Is an Employee Scheduling App?

Hourly workforce managers can quickly create, manage, and update employee schedules using employee scheduling software with features like:

  • Shift planning and assignment
  • Time tracking and payroll integration
  • Leave and absence management
  • Communication and collaboration
  • Reporting and analytics

Employee scheduling apps benefit employers and employees by:

  • Producing consistent results
  • Reducing errors and conflicts
  • Managing labor costs
  • Enhancing employee satisfaction and engagement  

Using a staff scheduling app on a digital device simplifies and improves the work experience of business owners, managers, and employees. There are four more significant benefits.

Four Benefits of Employee Scheduling Apps

Increase Productivity and Efficiency

Businesses can easily and quickly create a schedule. You can speedily find substitutes for absent employees and fill places in multiple locations or teams.

Streamline Communication

Advanced notifications and alerts enable managers to reach staff promptly about schedule changes or extra shifts, reducing confusion and delays.

Reduce Administrative Cost

Save money by reducing administrative costs associated with manual scheduling processes. You don’t need to pay wages and paper expenses to post schedules.

Increase Scheduling Accuracy

By using automated tools to consider employee availability, preferences, and skill sets, businesses can ensure that the right people work at the correct times.

Staff scheduling apps take the hard work out of employee scheduling and remove errors that can cost you time, money, and valuable customers and employees.

Author

  • Jordan ellis

    Jordan Ellis is a seasoned software expert specializing in employee management systems. With over a decade of experience in testing and implementing software solutions across various industries, Jordan offers invaluable insights into optimizing workplace efficiency and productivity.